Scan for me - paper to digital

Scanning, digitisation and indexing

Unless you’re the National Archives you probably won’t have to digitise 1,000 miles of paper files. But every organisation needs to digitise documents; it might seem daunting but there are specialists that make it easy.

They store them securely and make sure your documents are easy to find so that you can quickly cast your eyes on them from any location. COVID has left all of us in no doubt how vital access to documents is at any time, any place. And as BYOD (Bring Your Own Device) gains traction, staff will also need to access from their own mobiles and laptops.

Scanning the paper is the first step. Sounds simple right? But documents can vary in shape, size and quality.

We can collect and prepare your documents for scanning. Using state-of-the-art data capture equipment, complete with sensitive document scanning and imaging processes, we can convert them to digital files. 

Once digitised, it needs to be indexed according to agreed criteria so that you can find it. Metadata is extracted from the image using the latest software and Optical Character Recognition. Tags and indexing can also be hand-keyed by our experts although this is only occasionally needed.

It’s also important that your documents can be retrieved in a variety of formats or via different document sharing or management systems, and that they are easily searchable to locate information and files easily.

"Digital Transformation starts with Digitisation, and we are moving inextricably towards a more flexible, paperless approach.

It’s important that your documents can be retrieved in a variety of formats or via different document management systems, and that they are easily searchable to locate information and files easily."

Ian Gray, SP&C Chief Exec

From paper to on-screen access from any location, every stage is managed by us, securely and safely.

Our Scanning Service is aligned to industry standards such as BS 10008:2014, ISO 9000 and ISO 27001.  It’s worth remembering that once you’ve digitised your organisation’s documents you’ve taken a big step forward in your digital journey.

“Digital Transformation starts with Digitisation”